Job- Administrative Specialist II

05.02.19 03:00 PM Comment(s) By tonyl.millet

 

The North Central District Health Department is accepting applications for a Full-Time Administrative Specialist II.

 

General Duties include: This position serves under the direction of the Director. Responsibilities for this position include, but are not limited to; Performing complex, professional level administrative work to support the Public Health Director including calendar management, organization and prioritization of documents and files, coordination of meetings, and preparation of all necessary meeting materials with thorough knowledge of organization structure and objectives to provide most efficient service. Plan, schedule and determine work priorities of director. Schedules meetings (extensive calendar management). Coordinates, manages and maintains outlook calendar, effectively manage conflicting priorities. Must be able to precisely record, transcribe and dispense detailed minutes of Board of Health meetings as well as other meetings. Assists with meeting preparation (documents, presentations, etc.) for Director/leadership team. Research, develop, analyze, maintain and interpret current policies, laws, trends and developments in the agency by reading appropriate policy notices or related materials and attending training sessions. Greets visitors and callers in a friendly and professional manner; screens incoming calls and visitors and routes appropriately. Makes travel, appointment, and meeting arrangements for Director. Maintains calendar for conference and education room. Provides technical assistance during conference calls, presentations, projections, audiovisual presentations, etc. Edit and create documents using PowerPoint, Excel & Word. Compose letters and documents as required. Reviews, proofreads and edits documents prepared for Director’s signature. Assists the Director in planning and analyzing special problems and handle details, assists with special projects. Accurate & timely completion of routine daily, weekly, monthly tasks as assigned. May handle sensitive information with professionalism and integrity while communicating openly and often among team members. Maintains a filing system for agendas, minutes and hand-outs. Distributes incoming mail. Direct all maintenance activities for health departments and grounds. Technology related responsibilities: IT questions, ordering/maintaining and inventory of desktop computers, laptops, IPads, cell phones, security cameras, etc. Will maintain phone and message system, issuing and inventory of agency related technology items i.e.: phones, cell phones, tablets, laptops, and computers. May provide support to district lead staff as assigned by Director. Other duties as assigned.

 

Minimum Education, Training or Experience:  Bachelor Degree in Business Administration, Public Administration, Public Health, Community Health, Accounting, Human Resource Management, Computer Science or related degree and two (2) years in administrative activities such as fiscal and budgeting activities, personnel and planning or closely related activities. 

OR

High School diploma or GED and seven (7) years of experience in personnel activities, fiscal and budgeting activities, office management or closely related activities. 

 

Substitution for Education, Training or Experience:  Education in the field will substitute for the experience on a year for year basis not to exceed five (5) years.

 

Starting Salary:  $14.78 – $18.63/hr negotiable with additional experience.  Grade 18

 

Applications may be obtained at:

North Central District Health Department

1020 Henry Clay St.

Shelbyville, KY 40065

or http://chfs.ky.gov/dph/lhdapp.htm  and www.ncdhd.com

 

Completed application and transcript must be returned by close of business FRIDAY, February 22ND 2019.  You may deliver in person, fax or email to:

North Central District Health Department

1020 Henry Clay St.

Shelbyville, KY 40065

Fax: 502-633-7658 Attention Lisa or

Email to: lisaj.thornsberry@ky.gov

 

Resume will not substitute for completed application.

Equal Opportunity Employer

Applicants and employees in this classification may be required to submit to a drug screening test and background check.

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